- Letter of Understanding
Letter writing is a means of communication between one party with another party of mutual interest. Or letter is a piece of paper inscribed or more that contains a form of communication material notices, requests, invitations and others who submitted a person to or other parties, whether in a personal capacity and because of his position in an organization, agency or government.
- Function Letters
The function of the letter in public life, among others, can be formulated as follows:
1. Letter as a Tool for Written Communication
Letter used as a tool in the information from the author to the reader / recipient. As a means of communication letter is not only one direction, but also two-way and in all directions. This means that mail can also be returned (mail replies) as well as feedback and letters can be created / addressed to more than one person (circulars, announcements, letters to newspapers and others).
2. Letter as Vice Authors
In this case the author does not have to directly face to face with people who intended to convey information but are represented by letters.
3. Letter as a Tool to Save Time, Energy, and Cost (Historical Evidence Tool)
Communicating with the letter means no face to face, so communicating with the letter can be done remotely. Hence the letter to save time, effort, and cost.
4. Letter as Evidence of Written / Authentic
Letters can be written evidence for various purposes. So if anything happens (eg error) and then days later, a letter can be used as a reference. For example the agreement letters, letters of inheritance and so forth. Any type of letters can also be preserved / archived to other interests and then days later.
5. Letter as a guide
C. Letters Criteria:
- Packaged in an attractive form.
- The language is easily understood.
- Jump to the core (not long-winded).
- Packaged in an attractive form.
- The language is easily understood.
- Jump to the core (not long-winded).
D. Type - Type of Letter
1. According to the interests and the poster, letter to follows:
♦ Personal Letter, namely the letter sent by someone to another person or an organization / agency. if the letter is addressed to someone such friends or family, then the format and language of the letter is relatively more free. however, if the letter was addressed to officials or organizations or agencies such as job application letters, submissions increase in class, or complaint, then the form and language used should be an official letter.
Official Letter (official letter) is divided into several sections, namely:
- Letter of the Government Office, the official letter which used government agencies for the purposes of administration.
- Letters of Commerce, which is a formal letter that is used by the company or corporation.
- Social Letter, which is a formal letter yanng used by non-profit community-based organizations (nonprofit)
Parts of the official letter :
1. Head / letterhead, consisting of:
- Name of institution / agency, written with a capital / uppercase
- Address of institution / agency, is written in large letters and small variations
- Logo institutions
2. Number of letters, the sequence of letters sent
3. Appendix, contains other sheets are included in addition to the letter
4. This, in the form of an outline of the contents of the letter
5. Date of letter (written on the right parallel with letter)
6. Destination address (do not use the word to)
7. Opening / greeting (ending a comma)
8. The contents of the letter (description of the contents of the description the day, date, time, place, and so on are written in small letters, with the exception of writing based on the enhanced spelling (EYD) must adjust).
9. Cover letter
10. Concluding the letter, containing
- Hello cover
- Office
- Signature
- Name (usually accompanied by a number of employee parent or NIP)
11. A copy of the letter, the form of inclusion / notice to the employer about the existence of a activities.
- Hello cover
- Office
- Signature
- Name (usually accompanied by a number of employee parent or NIP)
11. A copy of the letter, the form of inclusion / notice to the employer about the existence of a activities.
♦ MEMO
Communication tools inscribed in his own office officially Logo.
2. According to the contents, the letter can be grouped as follows:
♦ Notice
♦ Decree.
♦ Order.
♦ Request Letter
♦ Call Letters
♦ Letter of Warning
♦ Letter of Agreement
♦ Letter Report
♦ Letter of Introduction
♦ Letter of Offer
♦ Mail Order
♦ Letter of Invitation and
♦ Work Cover Letter
3. By nature, the letter can be classified as follows :
♦ Regular Mail, meaning the contents of the letter can be known by other than the intended person.
♦ Confidential Letter (limited), meaning the contents of the letter should only be known by certain circles that related only.
♦ Letter of Secrets, which is a letter whose contents may only be known to the intended person
♦ Confidential Letter (limited), meaning the contents of the letter should only be known by certain circles that related only.
♦ Letter of Secrets, which is a letter whose contents may only be known to the intended person
4. Based on the number of targets, the letter can be grouped into regular mail, newsletters, and announcement letters.
5. Based on the level of importance its completion, a letter consisting of regular mail, express mail and special delivery letter.
6. Based on his form, consisting of a letter-bound letter, postcard, warkatpos, telegram, telex or fax, and memos and notes.
7. Based on the scope of the target, the letter is divided into internal mail and external mail.
8. Based according to usage, the letter is divided :
♦ Mail Service
♦ Personal Letter
♦ Letter of Commerce
► Letter Office
Mail service is used for official purposes, the agencies. Language department letters must use the language standard, formal, clear, easily understood and used as a guide EYD writing. Official letter concerning the official and formal letter.
Function official letter :
- A written document and proof of black and white.
- Reminder tool, because the letter can be archived so easy to find when in need.
- Evidence of history, as in the letters about the change in the development of an agency.
- Manual labor, such as letter and letter of instruction decision.
The characteristics of official letter :
- Using appropriate instruments, including paper size, type and color, ink, and writing.
- Use a standard form letter.
- Using Indonesian language standard with the delivery of short, simple, clear and polite, and present the correct facts when necessary.
- Avoid abbreviations and words are not common, note the tidiness and cleanliness.
Section - Letters section offices are :
- Head of the letter (letterhead)
- No letter
- Appendix
- Subject
- Date of letter
- The address of the intended
- Regards opener
- The contents of the letter
- Regards cover
- Signature
- The name of the sender clearly
- Position
- CC
- Head of the letter (letterhead)
- No letter
- Appendix
- Subject
- Date of letter
- The address of the intended
- Regards opener
- The contents of the letter
- Regards cover
- Signature
- The name of the sender clearly
- Position
- CC
► Personal Letter
Personal letter is an individual letter to another person or organization. Senders should call himself a personal letter with my words or the first person pronoun.
Personal letters are divided into :
♦ Formal personal letter
♦ Unofficial personal letter
► Letter of Commerce
Commerce letter is a letter used in operations or business. Usually the letters are made by commercial companies for profit.
DOC Letter consists of :
♦ Letter purchase
♦ Receipt
♦ Trade
Commerce letter is a letter used in operations or business. Usually the letters are made by commercial companies for profit.
DOC Letter consists of :
♦ Letter purchase
♦ Receipt
♦ Trade
Letter of commerce are divided into :
♦ Letter of internal trade
♦ Letter of external trade
Various kinds of commercial letter that is often used by companies :
a. Request quote
The letter made by the prospective buyer to ask for information about prices, discounts, payments, etc..
b. Offering (offerte)
The letter made by the seller to prospective buyers.
c. Order (order)
The letter, which made the prospective buyer to the seller that contains the purchase order items.
E. Form Letters
1. Half Straight shape
Mail the form of a half straight on the bunk with the rules, all the letters typed in from
Mail the form of a half straight on the bunk with the rules, all the letters typed in from
the left margin of the same, the limits of the letters typed in by adding a distance of 5 (five) beats and each new paragraph begins on the same margin between paragraphs and the other one is single-spaced.
Description:
1) Letterhead
2) Subject and Number Letter
3) Place, date and year Letter
4) Greetings
5) Fill Letter
6) The core or Principal Letter
7) Closing Greetings
8) Signature and name of the light
1) Letterhead
2) Subject and Number Letter
3) Place, date and year Letter
4) Greetings
5) Fill Letter
6) The core or Principal Letter
7) Closing Greetings
8) Signature and name of the light
2. Straight shape
Straight shape basically similar to the form of a full straight. The difference lies in the typing of letters, job title, signature, name and NIP bright, bay cover, all located on the left hand margin.
Straight shape basically similar to the form of a full straight. The difference lies in the typing of letters, job title, signature, name and NIP bright, bay cover, all located on the left hand margin.
Description:
1) Letterhead
2) Subject and Number Letter
3) Place, date and year Letter
4) Greetings
5) Fill Letter
6) The core or Principal Letter
7) Closing Greetings
8) Signature and name of the light.
1) Letterhead
2) Subject and Number Letter
3) Place, date and year Letter
4) Greetings
5) Fill Letter
6) The core or Principal Letter
7) Closing Greetings
8) Signature and name of the light.
3.Dent and serration shape
Dent shape and serration (indented Style) that every paragraph typed a little further inside. Paragraphs one and the other paragraphs is not necessary.
Dent shape and serration (indented Style) that every paragraph typed a little further inside. Paragraphs one and the other paragraphs is not necessary.
Description:
1) Letterhead
2) Subject and Number Letter
3) Place, date and year Letter
4) Greetings
5) Fill Letter
6) The core or Principal Letter
7) Closing Greetings
8) Signature and name of the light.
1) Letterhead
2) Subject and Number Letter
3) Place, date and year Letter
4) Greetings
5) Fill Letter
6) The core or Principal Letter
7) Closing Greetings
8) Signature and name of the light.
4. Indonesian Official Long Form
Indonesian official form of writing long letters typed the address right below the date of the letter.
Indonesian official form of writing long letters typed the address right below the date of the letter.
Description:
1) Letterhead
2) Subject and Number Letter
3) Place, date and year Letter
4) Greetings
5) Fill Letter
6) The core or Principal Letter
7) Closing Greetings
8) Signature and name of the light.
1) Letterhead
2) Subject and Number Letter
3) Place, date and year Letter
4) Greetings
5) Fill Letter
6) The core or Principal Letter
7) Closing Greetings
8) Signature and name of the light.
Description:
1) Letterhead
2) Subject and Number Letter
3) Place, date and year Letter
4) Greetings
5) Fill Letter
6) The core or Principal Letter
7) Closing Greetings
8) Signature and name of the light
1) Letterhead
2) Subject and Number Letter
3) Place, date and year Letter
4) Greetings
5) Fill Letter
6) The core or Principal Letter
7) Closing Greetings
8) Signature and name of the light
5. Official Forms New Indonesia
Indonesian Official new form is a variation of a half straight and Indonesian official form, the difference with a half straight lies in writing greeting cover located on the right margin is equivalent to writing copy.
Indonesian Official new form is a variation of a half straight and Indonesian official form, the difference with a half straight lies in writing greeting cover located on the right margin is equivalent to writing copy.
Parts of the letter
1. Head Letter / Letterhead
2. Letter No.
3. Date Letter
4. Appendix Letter
5. This or Subject
6. Address the letter (who is concerned)
7. Greetings
8. Contents Letter : - Alenia Opener
- Alenia Contents
- Alenia Closing
9. Closing Greetings
10. Mail Sender
11. Copies of Letters
12. Initials
